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Food and Beverage Services
                                                


Pre-Event
  • Comprehensive Food & Beverage Budget Development.

  • Negotiate Convention Center and Hotel Food & Beverage minimums.

  • Food & Beverage menus and pricing.

  • Manage Food & Beverage guarantees and contracts.

  • Weekly reporting, budget tracking, Food & Beverage cost analysis reports.

  • Finalize all menus to meet deadlines.

  • Arrange on-location food tasting.

  • Evaluate hotel's accounting procedures according to client and HRW standards.

  • Meet with key hotel and venue managers to review event.

  • Food & Beverage space diagrams.

  • Full pre-event briefing and schedule review w/ on-site managers.

  • Estimate Food & Beverage guarantees based on registered attendees, guest room pick-up, staff block and history.
 
 

For immediate assistance, fill out our group request form or call Joe Punzalan, our Director of Site Selection and Meeting Planning Services at (800) 518-1181.

 
 

On-Site Management
  • Set up and attend all pre-convention meetings.

  • Provide daily reports: Accounting documentation.

  • Review, sign and dispute (if necessary), all banquet checks.

  • Manage all Food & Beverage functions to ensure superior service throughout event.

  • Comprehensive billing and budget reporting upon conclusion of program.

  • Dedicated manager for Executive parties and events.

Post-Event
  • Accounting documentation follow up.

  • Billing reconciliation and approval prior to leaving site.

  • Actual Food & Beverage costs vs. budgeted costs.

  • Provide Summary reports.




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